Privacy Policy

The Shoot System™ Cooperative LLC (“we,” “us,” “our,” or “The Shoot System™”) is committed to respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information when you join the cooperative, submit work, or interact with our website.

1. Information We Collect

We collect the following types of information:

a. Personal Information

• Name, pen name (optional), and contact information
• Email address
• Payment information (processed through third-party platforms; we do not store sensitive payment data)
• Account login credentials
• Communication preferences

b. Membership & Participation Data

• Skill contributions you provide (editing, formatting, cover design, etc.)
• Credits earned or spent
• Submission history
• Cooperative voting or governance participation (if applicable)
• Messages sent through our platform

c. Website Usage Data

• IP address
• Browser type
• Pages visited
• Cookies and analytics tools used to improve site performance

We only collect what is necessary to operate the cooperative.

2. How We Use Your Information

We use your information to:

• Maintain your member account
• Track credits and participation
• Facilitate project assignments between members
• Communicate updates, deadlines, and cooperative notices
• Manage billing (for monthly dues, if applicable)
• Improve site function, security, and member experience

We do not sell personal information to third parties.

3. How We Share Information

We may share limited information:

• With other members: Only what’s necessary to complete a task (e.g., your pen name, project description).
• With service providers: E.g., payment processors, email platforms, hosting providers.
• With legal authorities: Only if required by law or to protect the rights and security of the cooperative.

We do not share your private data for marketing or external commercial use.

4. Cookies & Analytics

We use cookies and analytics tools to understand site performance and improve user experience. You may disable cookies in your browser settings, though some features may not function.

5. Data Security

We use reasonable industry-standard security practices to protect your information. However, no online system is ever 100% secure, and we cannot guarantee absolute security.

6. Your Rights

Depending on your location, you may have rights to:

• Access your data
• Correct inaccurate information
• Request deletion (except data required for cooperative accounting or legal obligations)
• Opt out of non-essential communications

To make a request, email admin@theshootsystem.com.

7. Data Retention

We retain information only as long as necessary:

• Account data: while you are an active member
• Credit history: required for cooperative financial records
• Submissions: retained for quality tracking and governance
• Legal/financial records: as required by Colorado law

8. Children’s Privacy

The Shoot System™ is not intended for children under 18. We do not knowingly collect data from minors.

9. Changes to This Privacy Policy

We may update this policy periodically. Members will be notified of material changes.

10. Contact Us

For questions or privacy requests:

The Shoot System™ Cooperative LLC
privacy@theshootsystem.com
Colorado, USA